Claverton Publication Scheme
Claverton Publication Scheme
Freedom of Information
The Freedom of Information Act 2000 requires every Parish Council to adopt and maintain a publication scheme to facilitate the release of information and, thereby, support and provide greater openness and transparency. Claverton Parish Council has adopted the model publication scheme approved by the Information Commissioner.
| Information to be published | How the information can be obtained | Cost |
| Class 1 – Who we are and what we do | ||
| Who’s who on the Council and its Committees | Notice Board and website see Responsibilities & Organisation | N/A |
| Contact details for Parish Clerk and Council members | Notice Board and website see Contact Us and Responsibilities & Organisation | N/A |
| Location of main Council office and accessibility details | Hard Copy. Contact the Parish Clerk |
Free |
| Staffing structure | Hard Copy. Contact the Parish Clerk |
Free |
| Class 2 – What we spend and how we spend it | ||
| Annual return form and report by auditor (current year and previous five years) | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Finalised budget (current and previous year) | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Precept | Website – see Responsibilities & Organisation | N/A |
| Grants given and received | Hard copy. Contact the Parish Clerk | 10p per sheet |
| List of current contracts awarded and value of contract | Hard copy. Contact the Parish Clerk |
10p per sheet |
| Members’ allowances and expenses | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Class 3 – What our priorities are and how we are doing | ||
| Chairman’s report to Annual Parish Meeting (current and previous year) | Hard copy – Contact the Parish Clerk and website – see Parish Council | 10p per sheet |
| Class 4 – How we make decisions | ||
| Timetable of meetings | Hard copy – Notice Board and website -see Welcome & Parish Council | N/A |
| Agendas of meetings (current and previous three years) | For current – Hard copy (Notice Board) and website – see Welcome For previous years – Contact the Parish Clerk | N/A |
| Minutes of meetings (current and previous three years) N.B. – this will exclude information that is properly regarded as private to the meeting. | Hard copy – Notice Board for current – Contact the Parish Clerk and website – see Parish Council | 10p per sheet |
| Reports presented to council meetings. N.B. – this will exclude information that is properly regarded as private to the meeting. | Hard copy – Contact the Parish Clerk and website – see Parish Council | 10p per sheet |
| Responses to consultation papers | Hard copy – Contact the Parish Clerk and website – see Parish Council | 10p per sheet |
| Responses to planning applications | Hard copy – Contact the Parish Clerk and website – see Planning Committee | 10p per sheet |
| Bye-laws | Hard copy. Contact the Parish Clerk | N/A |
| Class 5 – Our policies and procedures | ||
| Policies and procedures for the conduct of council business:
(1) Standing orders (2) Committee terms of reference (3) Delegated authority in respect of officers (4) Code of Conduct (5) Policy statements (Procurement Policy) |
Hard copy – Contact the Parish Clerk and website – see Governance & Procedures | 10p per sheet |
| Policies and procedures for the provision of services and about the employment of staff:
(1) Equality and diversity policy (2) Health and safety policy (3) Recruitment policies (including current vacancies) (4) Policies and procedures for handling requests for information (5) Complaints procedures (including those covering requests for information and operating the publication scheme) |
(1,2,3) Hard copy. Contact the Parish Clerk
(4) Hard copy – Contact the Parish Clerk and website – see Information Available page. (5) Hard copy – Contact the Parish Clerk and website – see Governance & Procedures page (Standing Orders) |
10p per sheet |
| Records management policies (records retention, destruction and archive) | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Data protection policies | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Schedule of charges (for the publication of information) | See below | N/A |
| Class 6 – Lists and Registers | ||
| Assets Register | Hard copy. Contact the Parish Clerk. | 10p per sheet |
| Disclosure log (indicating the information that has been provided in response to requests) | Hard copy. Contact the Parish Clerk | 10p per sheet |
| Register of members’ interests | By inspection. Contact the Parish Clerk for appointment. | N/A |
| Register of gifts and hospitality | By inspection. Contact the Parish Clerk for appointment | N/A |
| Class 7 – The services we offer | ||
| Village seating | Contact the Parish Clerk. | N/A |
| Bus shelter | Contact the Parish Clerk. | N/A |
| Salt bins and Winter Service (snow and ice clearance) | Contact the Parish Clerk. | N/A |
| Village verge maintenance | Contact the Parish Clerk. | N/A |
| Additional Information | ||
| Parish Council Notice Board | Opposite Post Box – Claverton Village centre | N/A |
| Claverton Parish & wider area maps | Hard copy – Contact the Parish Clerk and website – see Area Maps | 15p per sheet |
| Claverton area services and amenities, e.g. B&NES services, St Marys Church. | Website – see Local Information | N/A |
| Claverton area organisations, e.g. sports, youth. | Website – see Local Organisations | N/A |
| National/Regional Organisations relevant to Claverton – Natural England, CPRE, Cotswolds Conservation Board.
Valley Parishes Alliance (Claverton membership of cross-county border alliance of nine B&NES and Wiltshire Parish Councils |
Website – see Local Organisations
Hard copy – Contact the Parish Clerk and website – see Valley Parishes Alliance |
10p per sheet |
Contact details: Mrs Andrea Griffiths, South View, 4 Lower Stoke, Limpley Stoke, Bath BA2 7FU
Tel: 01225 722433 Email: clerk.clavertonpc@btinternet.com
SCHEDULE OF CHARGES
| TYPE OF CHARGE | DESCRIPTION | BASIS OF CHARGE |
| Disbursement cost | Photocopying @ 10p per sheet (black & white) | Actual cost * |
| Photocopying @ 15p per sheet (colour) | Actual cost* | |
| Postage | Actual cost of Royal Mail standard 2nd class or large 2nd class |
* the actual cost incurred by the Parish Council
